Job Description

Administrative / Executive Assistant – In Person
New York, NY

IVY Engineering Group is looking for a motivated and organized Administrative / Executive Assistant to support our growing engineering and construction management firm.

This role is ideal for someone who is proactive, detail-oriented, and comfortable handling a variety of day-to-day administrative and business support tasks in a fast-paced environment.

Responsibilities

• Support day-to-day office operations
• Manage calendars and scheduling
• Help identify and track new RFP/RFQ opportunities on agency websites
• Print, scan, organize, and prepare documents
• Register staff for industry events and meetings
• Communicate with clients, teaming partners, and employees
• Assist with proposal coordination and general office support
• Help maintain organized digital and physical records
• Assist with screening and interviewing candidates
• Review employee timesheets
• Assist with onboarding new staff members
• Support basic IT and office technology needs
• Track employee certifications, trainings, and renewals

Qualifications

• Strong organizational and communication skills
• Comfortable multitasking and working independently
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Professional and reliable
• Prior administrative or executive assistant experience preferred
• Experience in engineering, construction, or professional services is a plus
• Notary Public certification is a plus

Position Details

• Full-time, in-person position
• After 4 months, position may transition to hybrid based on performance and business needs
• Before applying, please make sure you are able to commute to Downtown Manhattan on a daily basis

Please send your resume and a short introduction to info@ivyengineeringgroup.com.

Pay: $28.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

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