Job Description

The Coordinator of Corporate Partnerships provides essential administrative, operational, and project support for the Museum’s Corporate Membership program and corporate sponsorship activities. This role works closely with the corporate team to assist in the cultivation, renewal, stewardship, and day-to-day management of corporate relationships. 

The Coordinator is responsible for preparing correspondence, membership materials, proposals, renewals, and reports, as well as maintaining accurate membership records and tracking benefit fulfillment. The role supports ongoing member and sponsor communications and stewardship efforts, helping to ensure high-quality experiences for corporate members, sponsors, and their employees. 

In addition, the Coordinator assists with administrative tasks related to corporate members and sponsor events, including cultivation activities, networking opportunities, and programmatic engagements. The role also supports marketing and outreach efforts, including mailings, digital communications, and promotional materials related to Corporate Membership. 

This position plays a key role in supporting the efficiency, organization, and success of the Corporate Partnerships and Membership program and contributes to broader Advancement department initiatives. 

Primary Responsibility: 
Coordinate day-to-day administrative operations of the Corporate Membership and Partnerships program, supporting growth, retention, and overall engagement goals.

Occasional & Other Duties:

• Support the administrative operations of the Corporate Membership program to advance overall fundraising, engagement, and retention goals. 
• Draft a range of corporate communications, including renewal letters, solicitations, acknowledgements, invitations, newsletters, and marketing materials. 
• Support day-to-day corporate membership and sponsorship operations, including correspondence, renewals, invoicing, follow-up communications, gift processing, benefit tracking and fulfillment, tax receipts, welcome materials, prospect research, database management, stewardship activities, and coordination of mailings, marketing initiatives, events, and employee engagement programs. 
• Assist the Director of Corporate Partnerships with calendar management, scheduling, prioritization, and departmental planning. 
• In partnership with the Assistant Manager and Senior Manager, oversee occasional intern support for the department, including hiring coordination, onboarding, training, task assignment, and project supervision, in collaboration with senior team members. 
• Coordinate corporate members and sponsor exhibition tours and related engagement experiences. 
• Maintain and track corporate grant application and reporting calendars and assist with preparation and submission of grants and reports as assigned. 
• Maintain departmental filing systems (electronic and physical), records management processes, and office supply inventory. 
• Provide logistical and administrative support for corporate membership and sponsor events, cultivation activities, and cross-departmental programming. 
• Occasionally assist with corporate sponsor benefit fulfillment, including distribution of guest passes, catalogues, courtesy cards, invitations, and coordination of onsite tours and events. 
• Occasionally support and staff Museum events, including corporate rental events, exhibition openings, and major institutional programs such as Free Friday Nights, Art Party, Gala, and other donor or patron events. 
• Constituent anonymity and personal information 
• Advance Museum Exhibition Schedule
• Communicate directly with corporate contacts and employees, when coordinating tours or other benefits- related questions  
• Management of corporate partnership and membership database  
• Assist with benefit fulfillment for corporate members and select partners  

Education background and degree required:

• B.A./B.S.; Art History, Arts Management, etc.

Desired years of experience and training:

• Minimum of 1 year internship or professional experience.​
• Some experience or academic background in client service, customer relations, sales, marketing, fundraising, business development, or membership programs. Internship or volunteer experience in a museum, cultural institution, nonprofit, membership-based organization, or arts environment is a plus. Ability to support multiple stakeholders, communicate professionally, and contribute to customer service and revenue-generating initiatives as part of a team.

Specific knowledge ability and/or skills: 

• Computer skills and knowledge of Microsoft Office programs (Word, Excel, PowerPoint) 
• Knowledge of Raiser’s Edge or familiarity with database programs 
• Written and verbal communication skills 
• Collaborative with an ability to work well with others 

​​​​​​​Other Requirements:

• Collaborative with an ability to work well with others 

Working Conditions: 

• Event hours: early mornings for director tours, evenings for external corporate events, private tours, evenings for Membership openings, dinners, and Museum-wide events.   

Compensation & Benefits: 

• Compensation rate $32-$34 per hour
• Medical, Dental, Vision, 403(B) elections
• Generous PTO benefits
• Commuter benefits - parking and mass transit
• Admission to world-renowned museums across the city and nationally
• Pet insurance and discounted membership for Citibike
• This position will be covered by UAW Local 2110

If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. 

About the Whitney: 
The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. Its signature exhibition, the Biennial, is the country's leading survey of the most recent developments in American art. 

EEO Statement:
The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law.  The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels.

 

Job Tags

Hourly pay, Full time, Internship, Work at office, Local area, Night shift, Afternoon shift, Early shift

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